Real Estate Investor Bookkeeping

Clear, Reliable Bookkeeping for Every Stage of Your Real Estate Portfolio

Real estate investing comes with a unique set of financial challenges. Rental income, security deposits, rehab spending, loan draws, holding costs, and multi-entity reporting all need to be tracked correctly to understand performance and stay tax-ready.

I provide specialized bookkeeping for real estate investors across the U.S., with workflows built specifically for landlords, BRRRR investors, fix-and-flip operators, and multi-property portfolios. My process keeps your books accurate each month, gives you reporting you can rely on, and makes tax season simple.

Who I Serve

Rental Property Owners (LTR + STR)

Monthly income and expenses, property-level reporting, CapEx tracking, loan schedules, and depreciation readiness.

BRRRR Investors

Rehab spending, loan draws, refinance prep, cost classification, and project performance insights.

Fix-and-Flip Investors

Project costing, holding costs, basis tracking, materials and contractor categorization, and clean reporting for sale or tax filing.

Multi-Entity / Multi-Property Portfolios

Inter-company transfers, owner contributions and distributions, entity separation, and consolidated reporting.

Real Estate Entrepreneurs & Passive Investors

Accurate monthly books, stress-free tax prep, and reliable financial insights that support confident decision-making.

Why Real Estate Bookkeeping Matters

Real estate investing has unique rules that general bookkeeping often overlooks. When income, rehab costs, or loan payments aren’t tracked correctly, investors risk:

• Misreported deductions
• Misclassified rehab vs. repair expenses
• Inaccurate basis on flips
• Incorrect cashflow projections
• Confusing investor reporting
• Complicated tax filings
• Missed depreciation opportunities
• IRS red flags

Accurate, property-level bookkeeping protects your investments and ensures your CPA receives clean, organized, tax-ready financials every year.

What’s Included in Monthly Real Estate Investor Bookkeeping

Monthly Account Reconciliation

Every checking, credit card, loan, and payment app is reconciled each month.

Accurate Categorization of Rental Income & Expenses

Property management payouts, owner deposits, rent collection tools, maintenance expenses, utilities, cleaning, turnover costs, and more.

Rehab, Renovation & CapEx Tracking

Clear separation between operating expenses (repairs) and capital improvements (CapEx), organized by project or property.

Loan Payment Breakdown

Correct allocation between principal, interest, escrow, and PMI.

Security Deposit Tracking

Correct liability tracking, refunds, transfers, and compliance considerations.

Property-Level & Entity-Level Reporting

• P&L by property
• P&L by class/location
• Portfolio-level summary
• Entity-specific financials
• Consolidated reporting (if needed)

Ready-for-CPA Reporting

Clean, accurate, organized financials your CPA can rely on with no guesswork.

Ongoing Support & Communication

If something changes in your portfolio, you’ll always have support.

How My Real Estate Bookkeeping Process Works

1. Quick Setup & Review

We review your current structure, entities, and portfolio to ensure everything flows cleanly in QuickBooks Online.

2. Categorization & Organization

Every transaction is categorized accurately, with special focus on:

• Rehab vs. repairs
• Materials vs. labor
• Loan activity
• Owner contributions and distributions
• Property management payouts

3. Monthly Reconciliation

All accounts are reconciled every month to keep financials clean and reliable.

4. Property-Level Reporting

You’ll see which properties are profitable, which are struggling, and where performance is changing.

5. Year-Round Tax Readiness

By the time tax season arrives, you already have clean books, organized statements, and a CPA-ready package.

Why Investors Choose Bookkeep Boss LLC

As an Advanced Certified QuickBooks Online ProAdvisor specializing in rental, BRRRR, and flip bookkeeping, I understand the unique financial flow of real estate investing and how to track it accurately.

Clients trust me because I:

• Specialize specifically in investor bookkeeping
• Understand BRRRR, flips, rentals, and multi-entity structures
• Provide clean, accurate monthly reporting
• Help you avoid costly mistakes
• Keep your CPA happy with tax-ready books
• Organize financials the way real estate pros expect
• Stay responsive and communicate clearly

You get bookkeeping that reflects how real estate truly operates and not generic business categorization.

Frequently Asked Questions

Q: How should rental property income be recorded in bookkeeping?
A: Rental income should be recorded by property and by month, including management payouts, rents collected, and any adjustments or refunds.

Q: What’s the difference between a repair and a capital improvement?
A: Repairs maintain the property; capital improvements increase its value or extend its life and must be categorized as CapEx.

Q: How do I track rehab costs for a BRRRR project?
A: Track all invoices, contractor payments, materials, and loan draws in a separate class or property category until the project is complete.

Q: How should loan payments be recorded?
A: Separate loan payments into principal, interest, escrow, PMI, and insurance—not as one single expense.

Q: Do I need separate entities for each property?
A: Not always. It depends on risk tolerance, tax strategy, and lender requirements. Accurate bookkeeping is essential regardless.

Q: How do I record security deposits?
A: Record security deposits as liabilities, not income, and track them separately for each tenant.

Q: What does property-level reporting include?
A: Monthly P&L, rental income summary, CapEx summary, operating expenses, loan activity, and net cashflow per property.

Q: Do you work with property management software?
A: Yes — including Buildium, AppFolio, Airbnb, Vrbo, Lodgify, and payment tools like PayPal, Stripe, and Venmo.

Q: Do you work with investors outside Arizona?
A: Yes. This service is fully virtual and available nationwide.

Q: What do you need from me each month?
A: Bank access, statements, loan statements, management statements, and updates on purchases, sales, or rehab projects.

Q: What does STR mean in real estate bookkeeping?
A: STR stands for Short-Term Rental, typically referring to properties rented for fewer than 30 days at a time (like Airbnb or Vrbo). STRs have unique income, cleaning, tax, and occupancy considerations in bookkeeping.

Q: What does LTR mean in real estate bookkeeping?
A: LTR stands for Long-Term Rental, referring to properties rented for 30 days or longer. LTR bookkeeping focuses on monthly rent, repairs, utilities, and stable operating expenses.

In Summary

Bookkeeping designed specifically for real estate investors, including rentals, BRRRR projects, flips, and multi-property portfolios. Managed by an Advanced Certified QuickBooks Online ProAdvisor specializing in real estate bookkeeping.

📍Local Support for East Valley Investors

We also serve investors in Gilbert, Chandler, Mesa, Queen Creek, and the Phoenix East Valley.

Explore our Gilbert Real Estate Bookkeeper page →